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use-cases/manage-your-inbox.md 2026-07-08 02:01 UTC to 2026-07-14 17:03 UTC

This page contains 58 additions and 123 deletions.

2026
Tue 14 17:03 Fri 17 22:57 Tue 28 23:01

name: Manage your inbox tagline: Have ChatGPT find the emails that matter and write the replies in your voice. summary: Use ChatGPT with Gmail to find emails that need attention, draft responses in your voice, pull context from the tools where your work happens, and keep watching for new replies on a schedule. skills:

  • token: gmail url: https://github.com/openai/plugins/tree/main/plugins/gmail description: Search and triage Gmail threads, read the surrounding conversation, create reply drafts, and organize messages when you explicitly ask.

  • token: slack url: https://github.com/openai/plugins/tree/main/plugins/slack description: Check team-message context when an email needs the latest decision, owner, asset, or blocker.

  • token: google-drive url: https://github.com/openai/plugins/tree/main/plugins/google-drive description: Read source docs, FAQs, notes, or approved writing examples that should shape the draft. bestFor:

  • People who want ChatGPT to find emails that need attention instead of manually sorting them.

  • Recurring inbox checks where ChatGPT can create reviewable drafts in the background. starterPrompt: title: Check Gmail and Draft Replies body: >- Can you check my @gmail, figure out what I need to respond to, and write drafts in my voice.

    Use my recent sent replies or @google-drive [writing examples] for tone.

    Use @slack, @google-drive, or other sources where my work happens when the email is missing the latest decision, owner, file, or blocker. suggestedEffort: low relatedLinks:

  • label: Plugins url: /codex/plugins

  • label: Scheduled tasks url: /codex/automations

Review your inbox

Ask ChatGPT to check Gmail, find the messages that deserve a reply, and write drafts in your voice. It can use recent sent mail or approved writing examples for style, then search Slack, docs, project notes, or other tools when the email lacks context on its own.

Use ChatGPT for the first pass over your inbox: find the emails that need your attention, draft the replies, and bring in the work context that explains the bigger picture.

  1. Ask ChatGPT to review Gmail for emails that need your attention.
  2. Ask it to use Slack, docs, or project notes for context that explains the bigger picture.
  3. Tell ChatGPT which drafts were useful and which emails it should ignore next time.
  4. Schedule work from the task when it becomes useful, and pin it if you want fast access later.

Use the Gmail plugin directly. You can give ChatGPT a broad inbox request, a time window, or a label if you already know the scope. If tone matters, ask ChatGPT to look at recent sent replies or a doc with examples before drafting.

Use the starter prompt on this page for the first inbox pass. ChatGPT should return a short queue: drafts for emails that need attention, messages that can wait, and the context it used when the answer depended on more than the email thread.

Teach ChatGPT your taste

Treat the first pass like calibration. If ChatGPT drafts too many replies, tell it which emails were noise. If it misses something important, tell it why that thread mattered. If the tone is off, correct the draft directly.

Over time, ChatGPT should get better at deciding what needs a draft and what can stay out of your way.

Schedule email triage from the task

You can schedule an inbox check-in from the same task. On each scheduled run, ChatGPT checks Gmail and the context sources you named, then posts only when there are emails that need your attention or drafts worth reviewing.

Once the drafts look useful, ask ChatGPT to keep an eye on Gmail. Email triage is a good job to automate: the drafts are reviewable, and you still decide what gets sent.

Use scheduled work from a task after the task has a good sense of your reply patterns. If ChatGPT finds an email that needs a decision it cannot make, it should flag the question instead of guessing.

Organize your inbox

The Gmail plugin can also help organize your inbox. Keep that as a separate command after you trust the triage.

For deletion, make the instruction explicit and narrow. Drafting replies is safe to automate for review; destructive cleanup should stay deliberate.