name: Prepare a committee packet tagline: Turn governance context into a review-ready meeting packet. summary: Use ChatGPT with prior minutes, policy drafts, stakeholder feedback, program data, governance rules, and decision criteria to prepare a sourced decision brief, options, agenda, and minutes template. skills:
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token: google-drive description: Gather prior minutes, policy drafts, feedback, program data, and governance rules.
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token: $documents description: Create the decision brief, agenda, and draft minutes template. bestFor:
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Faculty and academic committees preparing for a specific decision.
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Meetings that need sourced options, tradeoffs, and unresolved questions.
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Governance workflows where the committee must retain final judgment. starterPrompt: title: Prepare a Committee Decision Packet body: >- Review the prior minutes, policy drafts, stakeholder feedback, program data, governance rules, decision criteria, and meeting deadline I provide.
Create a packet with:
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the question to resolve
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sourced evidence
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options and tradeoffs
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unresolved issues
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a proposed meeting agenda
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a draft minutes template
Separate findings from recommendations and leave the final decision to the committee. suggestedEffort: medium relatedLinks:
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label: Plugins url: /codex/plugins
Frame the decision
Start with the exact question the committee must resolve, the governing rules, the decision criteria, and the deadline. Add prior minutes, policy drafts, stakeholder feedback, and relevant program data.
Tell ChatGPT which materials are authoritative and which represent proposals or opinions.
Assemble the packet
Use the starter prompt to create a packet that separates:
- confirmed facts and source evidence
- interpretations
- viable options
- tradeoffs and dependencies
- unresolved policy or data questions
- recommendations that need committee discussion
The agenda should follow the decision sequence, and the minutes template should make outcomes, owners, and follow-ups easy to capture.
Review before the meeting
Check citations, governance requirements, and any confidential material. Confirm that dissenting views and uncertainty are represented fairly.
Use ChatGPT to revise the packet after committee feedback, but keep the final decision and official record with the committee and designated owner.