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use-cases/event-launch-playbooks.md 2026-07-27 18:59 UTC to 2026-07-28 23:01 UTC

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Tue 14 17:03 Fri 17 22:57 Tue 28 23:01

name: Run event playbooks tagline: Create repeatable workflows for event program management. summary: Use ChatGPT with Slack, Google Drive, and Calendar to gather planning context, draft attendee-facing copy, and prepare a private checklist with owners, approvals, and open questions. skills:

  • token: slack url: https://github.com/openai/plugins/tree/main/plugins/slack description: Read planning channels, threads, canvases, and decisions that define the current event scope.

  • token: google-drive url: https://github.com/openai/plugins/tree/main/plugins/google-drive description: Gather approved templates, event docs, decks, recap notes, and launch assets.

  • token: google-calendar url: https://github.com/openai/plugins/tree/main/plugins/google-calendar description: Check event timing, deadlines, and meeting context while building the playbook.

  • token: sheets description: Track tasks, owners, and deadlines in a structured format. bestFor:

  • Community, developer relations, marketing, and operations teams running events.

  • Event pages, handoffs, and launch checklists where public copy and private operations need to stay separate.

  • Recurring event programs that need source-backed templates, owners, approvals, and open questions. starterPrompt: title: Build the Event Playbook body: >- Create a source-backed playbook for [event].

    Sources to use:

    • planning channels or threads: [links or names]

    • approved docs, decks, sheets, or templates: [links or names]

    • calendar events or deadlines: [links or dates]

    Split the output into:

    • attendee-facing copy

    • private operating checklist

    • owner map

    • support plan or resources

    • approvals still needed

    • open questions

    • source appendix

    Do not publish anything or assume missing details. Put unknowns in open questions and keep private operations out of the public copy. suggestedEffort: medium relatedLinks:

  • label: Plugins url: /codex/plugins

  • label: Scheduled tasks url: /codex/automations

  • label: Use ChatGPT in Slack url: /codex/third-party/slack

For the complete documentation index, see llms.txt. Markdown versions of documentation pages are available by appending .md to the page URL.

Introduction

When you have event programs to manage, for example our ChatGPT community meetups, you often have context scattered across multiple sources:

  • The public event page
  • The program support plan
  • Slack messages
  • Sheets or documents
  • etc.

You can use ChatGPT to gather the approved planning sources and turn them into a playbook that separates attendee-facing copy from private operating details.

Create your first playbook

Use the starter prompt to ask ChatGPT to generate an event playbook for you. It should:

  • Name planning sources (these could be links, internal tools, etc.)
  • List required information
  • Define rules for attendee-facing copy (keeping internal logistics out of it)

You should get a list of things to check and run every time a new event is planned.

Schedule a playbook task inside the chat

After the first run of your new playbook works, keep the same chat open and ask ChatGPT to schedule a task for the playbook from that chat.

Prompt:

Schedule a task from this chat to review the new event requests.

Check:

- attendee-facing copy has no private logistics, budget notes, or internal-only partner context
- asks are in line with the event program

And give me a draft for follow up questions/checks I could send.